The first thing you’ll need to agree on is a salary in local currency (all salaries have to be denominated in local currency). Bear in mind this might be a different amount than what they're getting paid as a contractor. Some people might expect more (because their taxes might be higher), some less (because they have more job security).
Once you know the gross salary, you’ll need to add a % on top of the salary in employer-side taxes and insurance. Pilot will be making these withholdings on your behalf, so you don’t need to set anything up yourself.
We charge $1,000 / employee / month to run your monthly payroll, make all required statutory contributions and help you navigate the complexities of local employment law.
There are no set-up fees, but we take a security deposit equal to 1-month payroll expenses and fees. It’s fully-refundable and can be applied towards the final paycheck if you end up terminating your employee. We don’t charge any annual fees, expense processing fees, or any other surprise fees.
Altogether, the process is pretty simple:
- Log in to your account on manage.pilot.co and go to People tab.
- Click on the 'Add an Employee' button
- Fill in the onboarding form
- Remove the contractor from the current payment schedule
We'll be able to take it from here. In case you're wondering how long it will take to onboard the new employee please refer to the following article.