Managers and administrators can create time-off requests for their team members. For example, if a manager’s report has a medical emergency, their manager can create a medical leave in Pilot for them. (Note: Managers can only add time off for their direct reports.)

To add time off for a team member:

  1. In the Time off page, click ‘Add time off’ in the upper right corner.

  2. Choose your team member’s name in the Team member dropdown menu.

  3. In the calendar of the Add time off window, click the days for the time-off request. (Note: Only select the days for time off when the team member would normally be working. Do not include public holidays or other non-working days such as weekends, if applicable.)

  4. In the Type dropdown menu, choose the type of time off, such as Sick Time Off or Bereavement. The options shown may vary according to your company’s preferences.

  5. Click ‘Approve time off.’

  6. Add a note for the team member.

  7. Click ‘Save time off.’ The team member will be notified by email about the approved time off.

Please note that the Time Off feature currently is separate from Pilot’s payroll feature. The ability to manage accruals and time-off balances is not available yet.

Questions? Please don't hesitate to reach out to support@pilot.co or use the live chat option at manage.pilot.co.

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